Leave of Absence

Leave of Absence Category

  • General Leave of Absence
    in case you cannot enroll for a semester, or take classes for more than 4 weeks after the beginning of a semester due to business start-up accompanying corporation establishment, disease, family affairs and other unexpected reasons.
  • Military Leave of Absence
    in case you are enlisted in the military.

Application Submission Period for Leave of Absence

General leave of absence can be applied before 3/4 days of the total class days passed, while in case of a military leave of absence, the application should be submitted immediately upon receipt of the enlistment notice during the semester to which your military enlistment date belongs to. However, if the enlistment date is after the end of classes (the end date of final exams), the application should be submitted after the class end date.

Procedures

  1. 1.Log into POVIS ()
  2. 2.Leave of absence application: scan and attach the relevant documents.

    • General leave of absence: statement of reasons (the applicant and parents fill in the downloaded form and confirm) and other documents.
    • Military leave of absence: the enlistment notice
  3. 3.After requesting for a leave of absence, the requesting person should visit the supervisor professor on his/her own for advices.
  4. 4.The submitted application is approved via an online process, so the result and the process status could be checked on POVIS.
  5. 5.Book borrowers should return the books before applying on POVIS.
  6. 6.Various refund receipts, if applicable, should be attached to the application.

Required documents

Required documents
Documents required for a leave of absence.
General leave of absence Military leave of absence
1. Leave of absence application form (POVIS application): 1 copy
1. Leave of absence form (POVIS application): 1 copy
2. A statement of reasons
2. The enlistment notice: 1 copy
3. A statement of advice from the supervisor or head professor (POVIS)
4. (in case of disease) medical certificate from the hospital
5. (in case of business start-up) business registration certificate, certified copy of corporate registry, authentication certificate of corporate seal.

Duration

  • While a student is in college, the general leave of absence cannot exceed a total of two times and the period cannot exceed two semesters per absence.
    However, in the general absence due to business start-up, the term may be extended for up to four semesters for each time at maximum. (the period of absence for military service is excluded)
  • The period of leave of absence for military service is determined by the mandatory service period pursuant to the Military Service Act and the military leave of absence is not counted in the total of two times limitation.

Note

  • If a student enters military service, even during a general leave of absence, or suspension period, the student must submit the application for military leave of absence.
  • If a student on military leave of absence is discharged from the army, the student must return to school immediately, or change to a general leave of absence.
  • It is impossible to have any grades acknowledged and registered courses are to be cancelled automatically during the semester while on a leave of absence.

Returning to School

An application is available during the registration period for the applicable semester (usually 1 week before the class begins)

Procedures

  1. 1.Log into POVIS ()
  2. 2.Return to school application: if returning from the military service, scanned copies of the discharge certificate or resident registration certificate (with military information) must be attached.
  3. 3.After submitting an application for returning to school, the requesting person should visit the supervisor or head professor on his/her own for advices.
  4. 4.The submitted application is approved via an online process, so the result and the process status could be checked on POVIS.
  5. 5.After having returned to school, all the necessary administrative matters should be brought to a relevant department directly (library account recovery, residence application, etc.).

Tuition Upon Returning to School

In case of a leave of absence taken after paying tuition, the tuition amount upon returning to school is as follows.

  1. 1.General leave of absence

    • Prior to the beginning of the semester: the total tuition amount will be waived
    • Prior to 1/4 days of the total class days of a semester: the total tuition amount will be waived
    • Between 1/4 and 2/4 days of the total class days of a semester: half of the tuition amount will be paid.
    • After 2/4 days of the total class days of a semester: the total tuition amount will be paid.
  2. 2.Military leave of absence
    • Within the same semester, the military leave of absence follows the general absence: the total tuition amount will be waived.

Note

  • If the term of absence expires, or the reason for absence ceases to exist, the student must reinstate in school within the registration period of the semester, or extend the absence period. If not, the student will be dismissed.
  • Reinstating in school after military service is allowed only within a year after being discharged; provided, however, that if the discharge date stays within 1/4 days of the total class days, returning to school can be permitted despite the provision in Clause 1.
  • A student on suspension for a definite period is not required to apply for the leave of absence to return to school.

Department Transfer

Definition

To change the home department for students who have completed more than one year of college, within the range of 20% entrance quota of the applicable department (if a remaining quota is available).

Application

For students who enters into 3rd to 5th semesters as of the applicable semester, 3 weeks prior to the beginning of the semester.
(e.g., transfer application for the 2013-1 semester should be done in February 8, 2013 to February 28, 2013)

Transfer Procedure

  1. 1.Prior to transfer, visit and consult with the advising staff in the student’s current department as well as the department of the requested transfer.
  2. 2.Log into POVIS()
  3. 3.Transfer application.
  4. 4.After submitting an application for transfer, the requesting person should visit the supervisor or head professor of the belonging department on his/her own for advice.
  5. 5.The requesting student should visit the head professor of the transferred-to-department for advice.
  6. 6.The submitted application is approved via an online process, so the result and the process status could be checked on POVIS.

Note

  • Any student wishing to transfer must take major courses in the desired department a semester in advance to see if it is befitting his/her aptitude and then submit an application for transfer.
  • If the student gets an approval for transfer, he/she must change the class of completion for the course already completed before transfer and will have to complete major courses specified by the transferred-to-department.
  • For more details, refer to the transfer application notice each semester before application.

Minor/Double Major

Definition

A system that allows students to complete another major program besides their primary major curriculum, to broaden the understanding of their studies and respond appropriately to a changing society.

Procedure

  1. 1.Students must complete a part of major courses in the department in which they wish to undertake a minor/double major.
  2. 2.Log into POVIS ()
  3. 3.Minor/double major studies application.
  4. 4.After submitting an application for a minor/double major, the requesting person should visit the supervisor and head professor of the primary department on his/her own for advice.
  5. 5.The requesting student should visit the head professor of the department in which he/she wishes to undertake a minor/double major.
  6. 6.The submitted application is approved via an online process, so the result and the process status could be checked on POVIS.

Application Submission Period for Leave of Absence

Application for a minor/double major is available during the registration period of the applicable semester.

Requirements for Completion

  • Students must follow the completion regulation specified by the relevant departments in the admission year.
    1. 1.Minor: Students must complete more than 21 credits according to the guideline of the minor program in each department (the only courses offered by the minor department are acknowledged)
    2. 2.Double major: students can complete all mandatory courses if the double major department’s mandatory courses are more than 35 credits. And if they are fewer than 35 credits, students must complete all mandatory courses and some additional optional courses within the major (including other departments’ courses recognized as optional courses within the major).

Note

  • Some departments specify minor/double major courses. For departments that do not specify minor/double major courses, students must complete courses systematically following the guidance of the supervisor or head professor in the minor/double major department.
  • The credits of the same course are not allowed for double counting both as major credits and minor credits, but as double major credits.
  • If students fail to obtain the credits needed for graduation in the major department although the credits in the minor/double major department were completed, the minor/double major degree will not be awarded.
  • The minor/double major degree is available only if the graduation requirements in the primary major and minor/double major programs are met simultaneously and the degree verification would be granted as of the major degree.

Management Engineering Program

Target

Applicants among undergraduate students who entered in 2014 or earlier (students who entered in 2015 and afterward can apply for the entrepreneurship convergence minor).

Procedure

    1. 1.Requirements for completion – must complete all the mandatory courses (3 subjects) and optional courses (3 subjects).
      • Mandatory courses (3 subjects) : the principles of economics, the principles of business administration, financial accounting
      • Optional courses (select 3 courses from the following subjects): management information systems, introduction to optimization, introduction to financial engineering, production management, marketing, technology management and strategy, venture opening and entrepreneurship, organization management
    2. 2.Mark of completion: “Completion of management engineering program” is marked on the transcript.

Application Submission

  • Application is available at any time if he/she meets the requirements.
    Required documents: fill out an application form with a signature of the supervisor professor and submit it to Educational Affairs and Records.

Entrepreneurship Convergence Minor

As a minor program offered by combining two or more majors, this system allows students to take courses in other majors in addition to their primary major courses. This is to inspire students’ interest in entrepreneurship to grow as leaders who are able to respond to various demands of society.

Target

Applicants among undergraduate students who entered in 2015 and afterward.

Procedure

  1. 1.Complete a part of major courses in the convergence major department in advance during the previous semester.
  2. 2.Log into POVIS ()
  3. 3.Convergence minor application.
  4. 4.After submitting an application for a convergence minor, the requesting person should visit the supervisor and head professor of the primary department on his/her own for advice.
  5. 5.The student should visit the head professor in the convergence minor department for consultation.
  6. 6.The submitted application is approved via an online process. The result and the process status can be checked on POVIS.

Application Submission Period for Convergence Minor

  • An application is available during the registration period of the semester in which the convergence minor is applicable.

Requirements for Completion

  • Students must follow the completion regulation specified by the convergence minor department in the admission year. ① Students must complete 21 credits or more according to the completion guidance of the convergence minor (9 credits for mandatory courses, 12 credits for optional courses)

Note

  • The credits of the same course are not allowed for double counting both as major credits and the convergence minor credits. If a student fails to obtain the credits needed for graduation in the major department, although the credits in the convergence minor department were completed, the convergence minor degree will not be awarded. The convergence minor degree is available only if the graduation requirements in the primary major and the convergence minor programs are met simultaneously and the degree verification would be granted as of the major degree.

Last Modified : 2016-09-12